Reflect on the assigned readings for Week 3 and then type a two page paper regarding what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy of your understanding. Define and describe what you thought was worthy of your understanding in half a page, and then explain why you felt it was important, how you will use it, and/or how important it is in project management. After submitting your two page paper as an initial post in the “Reflection and Discussion Forum,” then type at least two peer replies in response to your classmates posts (200 word minimum each).
Responses:
Response for Rahul
Organizations in project management categorized into three major types. In this case, we shall distinguish three types of organization in project management. One is functional organizational in which they are arranged around the operations the organization needs to be performed (Fortune, & White, 2006). Projectized organizations are arranged around projects for maximum project management productiveness. Matrix organizations are organizations with systems that bear a blend of the properties of Projectized and Functional organizations.
Some challenges influence the organizational culture that the manager faces in project management. Kerzner, H. (2017) asserted that it could either be positive or negative organizational cultures. Some examples of negative organizational cultures are, avoiding to take responsibilities, and avoiding social interaction. Some of the examples of positive organizational cultures are motivations through teamwork and creativity, social interactions, and supportiveness.
A project life cycle refers to the steps followed by project administrators when moving through the phases of project execution. According to Labuschagne & Brent (2005), it is a common procedure by which project managers realize the success of the projectThe concept stage initiates the idea and the goals of a project that is problem identification and resource planning. The planning phase is the second phase in a project lifecycle. It includes determining the availability of resources, creation of project budget, and allocating the tasks to certain funds. The third phase is the implementation stage, where the real work of the project management is performed. It typically involves strategic and implementation planning. The fourth and the final stage is the project closure. It involves the disbanding of the project managers, releasing resources to the initial organization, and releasing a project to deliberate users.
In project management, all stakeholders have different roles and responsibilities. According to Thamhain, H. J. (2004) pointed out that at the executive level, there is an executive sponsor and project sponsor. The role of the executive sponsor is to control the budget and make decisions on resources and project deliverables. Project sponsor on the hand plays the same role as an executive sponsor in that executive can dedicate any of his roles to project sponsor. At the managerial level, there is a project manager who is driving the team to complete the project as planned. A project team member is a stakeholder who actively takes part in the overall project deliverables.
The objectives of Chapter five is to discuss project team development. Bruce & Jenssen (2010) came up with four unique steps of project team development. These phases are; forming, storming, norming, and performing stage. A forming step, the initial step in which a class of individuals forms togetherness. It is the introduction of the members and assigning them work. The second stage is the storming phase, where individuals need some clarity about their roles and objectives. The third phase is the norming phase; here, the teams are strategizing and focusing on the development and achievement of goals. The last phase is the performing stage, where cultures are established, and the members are working as one unit.
In Chapter Six, we shall discuss the communication plan, which is the simplest tool for enabling you to communicate well on a project with your customers, members of the team, and other groups of individuals taking part in the project. According to Chalmeta, R. (2006), there are various ways of communication on a project. Some of these methods are discussion forums, emails, gathering, status reports, taking surveys, and collaboration applications. All these are important in the communication plan; therefore, boosting the productivity of the project.
References
Fortune, J., & White, D. (2006). Framing of project critical success factors by a systems model. International journal of project management, 24(1), 53-65.
Hyväri, I. (2006). Project management effectiveness in project-oriented business organizations. International journal of project management, 24(3), 216-225.
Labuschagne, C., & Brent, A. C. (2005). Sustainable project life cycle management: the need to integrate life cycles in the manufacturing sector. International Journal of Project Management, 23(2), 159-168.
Thamhain, H. J. (2004). Linkages of project environment to performance: lessons for team leadership. International Journal of Project Management, 22(7), 533-544.
Chalmeta, R. (2006). Methodology for customer relationship management. Journal of systems and software, 79(7), 1015-1024.
Tuckman, B. W., & Jensen, M. A. C. (2010). Stages of small-group development revisited. Group Facilitation: A Research & Applications Journal, 10, 43-48.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
2) response for Rohith,
Define and describe what you thought was worthy of your understanding.
The topic of this week’s readings are “Organizational Capability: Structure, Culture, and Roles”, “Leading and Managing Project Teams” and “Stakeholder Analysis and Communication Planning”. I have learnt many new and important concepts in this week that would help me in managing projects and understand the project management more fruitfully and easily.
Starting with the types of organizations, which are discussed in the study, are Functional organizations, Projectized organizations and Matrix organizations. There are certain advantages and disadvantages of all the organization types. According to my point of views matrix organization has more advantages than other, its advantages are Shared resources between departments and projects, Reduced duplication, Cooperation between departments, High-quality decisions are well received, Continued development of discipline specific knowledge, Effective integration, Lessons learned shared effectively and Flexibility – weak, balanced, or strong matrix.
The concept of “Acquiring team members” is very important, according to PMBOK it is defined as “the process of confirming human resource availability and obtaining the team necessary to complete project assignments.” There are also certain stages of developing a team, which are forming, storming, norming, performing and adjourning. The term management of project team is defined as “the process of tracking team member performance, providing feedback, resolving issues, and coordinating changes to optimize project performance.”
The reading “Stakeholder analysis and communication” has given many important concepts i.e. the concept of stake holders, stakeholders are defined as “Stakeholder is an important term, it can be people, individuals or organizations, which influences the project directly or indirectly or can be affected by the project.
Why it was important and how you will use it and/or how important it is society or business.
All these terms and concepts are important for me to understand the project management and these concepts will really help me in future about managing the projects.
With all these concepts I have become well aware of the types of organizations and also these concepts and knowledge will help me in a lot in making project teams in the future also stakeholder communication will help a lot in making good and fruitful communication with the stakeholders.
All the concepts are important in the project management because when you are well aware of these terms, only then, you can manage any project in a good way and it increases the ratio and chances of the success of the project. When you do not have enough knowledge about these concepts then surely it would hurt you when you are really managing a project and you do not know about these terms or concepts.
References
Reich, B. H., & Wee, S. Y. (2006). Searching for Knowledge in the Pmbok® Guide. Project Management Journal, 37(2), 11–26. doi:10.1177/875697280603700203
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