Preparing a manuscript for the Engineering Project


Engineering PROJECT Title

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This document presents instructions for preparing a manuscript for the Engineering Project.  Please note that your submission will not be accepted unless it conforms exactly to the required format.  Please proofread your submissions carefully for typographical, spelling, or grammatical errors.  Use this document as a template for developing your own manuscript.



Provide a few keywords, separated by commas.



This template will contain information on preparing the manuscript for the Engineering Project. The remainder of this template will provide details on various formatting styles.


Manuscript Format

The paper size is 8.5 x 11 inches, this is different than the A4 paper size. Margins are 1.00 inch for top, bottom, left, and right margins. The acceptable paper length, including all exhibits and references is between 4 to 10 pages.  Papers that do not meet this requirement will be returned to the author for editing OR might receive a “F” for the grade.  I recommend that you use this template directly, do not deviate from this template.


Type, Font, and Text Body

The manuscript should be prepared in 10-pt Times Roman, single-spaced, with 1” margins all around.  Use blank lines only above headings.  Avoid unnecessary capitalization.  Do not use quotations except for quotes.  All continuing text should be fully justified.  Left justify headings and sub-headings.

Do not indent the paragraph immediately after a heading or subheading. Second paragraph onward, use 0.25” indentation. Do not leave any blank line between paragraphs.



English is the official language of the Engineering Capstone.



Footnotes should not be used.


Page Numbers

Page numbers are already included in the footer.  Do not make any changes to the page numbers.


Header and Footer

Headers will be different for the first page. Authors last names should be added to the header on the second page. Do not make any changes to the footers.



Headings and Sub-headings

Please limit the headings and sub-headings level to three levels. Section and subsection headings should be left justified and bold.  Leave a single blank line before each heading and sub-heading.


Major Section Headings. Major section headings (first level) are to occupy a single line alone, bold, 12 pt font, and should have the First Letter of Every Main Word Capitalized as in This Phrase. Examples of first level heading in this template are “Introduction”,  “Manuscript Format”.


Second Level Sub-heading. The second level sub-headings should be bold, 10 pt, and occupy a single line alone. Example of second level sub-heading in this template are “Headings and sub-headings”, “Type, font, and text body”.


Third Level Sub-heading. The third level sub-headings should begin on the first line of the paragraph.  Capitalized main words and bolded, and a period should follow the heading phrase. Example of third level sub-heading is the heading for this paragraph.


Specific Section Instructions

This section describes specific instructions for page layouts, exhibits, and special sections.


Paper Title and Author Information

The first page shall contain the title in full capital letters, centered across the entire page.  Use 14-pt bold font for the title and leave a single blank line between the last line of the title and the first author’s name.


Paper Structure

The paper should include at least the following sections:  abstract, introduction, text body, conclusions, and references.  Acknowledgement of funding support and/or any other kind of assistance should be contained in an Acknowledgements section located immediately before the References.


Abstract.  All manuscripts are to include an abstract of no more than 250 words.  The abstract should give purpose, scope, and principal results and conclusions.  It should not contain literature citations or formulas.


Introduction.  The introduction should state the problem or issue addressed in the paper, the background surrounding the elements of the paper, and the reason for the study.


Tables, Figures, and Captions.  All Figures and Tables will be labeled as Exhibits.  Number Exhibits consecutively, and place within the body of the text, in bold.  A period should follow the exhibit number.  The title of each exhibit should follow the heading and exhibit number and be followed by a period.

Do not box exhibits. Center the Exhibit number and title.  Cite each Exhibit in the text before it appears. Use portrait layout where possible.  As an example Exhibit 1 shows the typical paper sections and their definitions and Exhibit 2 shows a graph with a multiple line title.


Exhibit 1.  Typical Sections of Your Paper.

Sections Definitions
Abstract Purpose, scope, principle results and conclusions
Introduction Problem or issue, background, and reason for the study
Text Body Methodology, analysis, or other value added process
Conclusions Summary in layman’s terms of the result of this study
Recommendations Specific steps to follow as a result of this study
Acknowledgements Note funding support and/or other assistance
References Published sources of information used in support of this study


A single blank line should separate the text from the exhibit title and separate the bottom of the exhibit from the subsequent text that follows.  Excessive white space should be avoided.  Some white space at the bottom of a page is acceptable if it precedes an exhibit or new section heading. This is an example of where such white space appears to be logical, as the exhibit title must be above the exhibit.




Exhibit 2.  Example of a Graph which is a Pie Chart Depicting a Leader and Two Followers with a Title in Enough Detail Requiring a Multiple Line Title.


Mathematical notations and equations.  Each displayed equation should be preceded and followed by a single blank line.  Display only the most important equations, and number the equations referenced in the text.  Within the display, enclose the equation number in parentheses and place it flush with the right-hand margin of the column.  Equation (1) is shown below.




References.  References should be complete, clear, styled as shown below, and listed alphabetically by author (chronologically for a particular author).  Place the list of references after recommendations.  The section should begin with the major heading References.  Only references cited in the text should be included. There are no minimum requirements on references.


Use American Psychological Association (APA) Style of referencing for both in-text citation and reference list.  For more information on APA style, please see the Basics of APA Style tutorials on APA website Another good source of information can be found at Purdue Online Writing Lab at

Following APA Style, in-text citation should be (Author, year) for any form of references including journal articles, conference proceedings, books, and other form of publications. Examples of in-text citation:  (Denton, 1996) for one author,  (Amos & Sarchet, 1980) and  (Keating, Jacobs, Dryer, Unal, & Sousa-Poza, 2000) for two to seven authors. For proceedings or publications on CD-ROM, the in-text citation remains the same as in  (Price-Wilkin, 2002).

For the list of references at the end of the manuscript, following the APA style, the reference should contain Author(s)’ Last and First Name, (Year). Title of manuscript (capitalize the first letter only). Publication Title (e.g. Journal Title, Conference Name) in Italics, Volume (Issue), pages. Please see the References section of this template for more information. Use hanging indentation to distinguish individual entries, the indentation should be one-half inch from left margin.  Do not insert blank lines between references.

In the Reference list of this template, the first reference is a website, second reference is a book, third reference is a refereed journal article, fourth reference is a printed proceeding from a conference, fifth reference is a conference proceeding on CD-ROM, and last reference is a website.

If you are using a word processing software that has a citation and referencing capability, we recommend using it, however care should be taken in checking the correctness and accuracy of such citations and references.



We strongly encourage you to use this document as a template for developing your own manuscript.



American Psychological Association. (2013). The Basics of APA Style. Retrieved from American Psychological Association:

Amos, J. M., & Sarchet, B. R. (1980). Management for Engineering. Englewood Cliffs: Prentice Hall.

Denton, K. D. (1996). Imprinting change on your organization. Industrial Management, 38(6), 4-7.

Keating, C. B., Jacobs, D. A., Dryer, D., Unal, R., & Sousa-Poza, A. (2000). Design of collaborative engineering work systems. Proceedings from the 2000 ASEM National Conference, (pp. 435-442). Virginia Beach.

Price-Wilkin, J. (2002). Using the world-wide web to deliver complex electronic documents: Implications for libraries. Proceedings of the 2002 ASEE Annual Conference, (CD-ROM).

Purdue Online Writing Lab (OWL). (2013). APA Style. Retrieved from Purdue OWL:



If using appendices, please include the appendices after References section, but before the Author(s)’ information. Please number appendices continuously and refer to Appendices in text.


Authors’ Information

Student’s Biography must not be more than one paragraph.

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